" Minutes of the first Informal Board Meeting for Rotary Year 2011-2012 "

Date - 17th June, 2011,
Venue - Conference Room, Sec-15A Club, Noida
Total No. of Board of Director - 15 + 3 (spl. invitees) = 18 No.
Board of Directors Present - 13 + 2 (spl invites) = 15 No.

Meeting called to order By President Elect, Rtn. Ajit Mishra at 8.15 PM.

Undersigned gave presentation on the " Plans for the year Ahead " and Proposed Budget for the year.

Minutes of the Meeting :-

1) To address the concern of Member Retention and collection of past dues- a committee of 3 prominent Rotarians was formed namely :-

      (a) Rtn. V.K. Malhotra (P.P.)
      (b) Rtn. Dr. G.S.Bansal (I.P.P.)
      (c) Rtn. A.K. Mathur (P.P.)

2) It was also decided unanimously that the Past Dues thus collected by the committee shall be given to the past presidents of the club on accrual basis i.e. for the year as was due.

3) It was further decided the above committee shall have all the powers to take decision, on behalf of the board of the club, on the waiver of past dues, if required.

4) A proposal was passed according to which each member will have discretion to invite 2 families / friends to attend the meetings / functions in the whole year. The cost of the same shall be paid by the club.

5) Proposal to give gifts to all the children attending any meeting of the club was also passed unanimously.

6) The subsricption for the year ahead has been proposed as Rs. 20,000/- per member and Rs.5,000/- for the spouse member.

7) Portfolios were assigned to the Director based on their choice and concensus, these are as follows:-
   
      Club Services                   - Rtn. Sunita,
      Community Services       - Rtn. A.K. Mathur (P.P.),
      New Generation              - Rtn. Anjalee Jain,
      International Services     - Rtn. Sameer Wasan,
      Vocaional Services           - Rtn. Shashank,
      Treasurer                          - Rtn. P. C. Chaturvedi,
      Stg - at - arms                   - Rtn. P.K. Gupta

8) Chairmanship for the Various Club Committees was assigned as follows :-

      Foundation                            - Rtn. Girish Batra,
      Club Services                        - Rtn. Major Inderjeet Singh,
      Membership Development   -  Rtn. Sunita,
      Club Administration             -  Rtn. V.K. Malhotra,
      Club Relation                        -  Rtn. Anu Lamba.

9) President (elect) Rtn. Ajit Mishra confirmed that the plan for the whole year and updated Budget shall be prepared and presented in the Club Assembly.

10) Meeting was concluded and was followed by fellowship Drinks and Food.



(Rtn. Vikas Kumar)
Hon. Secretary (Elect)